College:
|
College SA |
| School: |
Business School |
| Course: |
Executive Secretary – Information Management |
Award type:
|
Diploma |
Programme type:
|
College SA Diploma Programme |
SAQA Programme ID:
|
N/A |
| NQF Level: |
N/A |
| Certificate issued by: |
College SA |
What is Executive Secretary – Information Management?
All organisations need timely and effective office and administrative support to operate efficiently. Office and administrative support coordinate this support.
Office Administration is a set of day-to-day activities related to financial planning, billing and recordkeeping, personnel, and physical distribution and logistics within an organization. Office administrators are essentially multi-skilled, as they are often responsible for everything from data entry, correspondence and client communication to organizational support and party planning. Office administrators are often the exterior face of an office, greeting clients, employees and visitors and helping to direct them as needed.
The Executive Secretary is the top level of a company’s administrative support. S/he is generally responsible for the co-ordination and management of the entire office and all its functions.
The Executive Secretary who is a specialist in Information Management adds immense value to any company. Information Management is a much-needed skill in any organisation. No matter what company you work for, there will always be projects on the go. The ideal person to manage all these projects, and to ensure that they run smoothly, is the Executive Secretary.
Why should I study Executive Secretary – Information Management?
In the business world, Secretarial Executives are the people who hold the organisation together. The Secretarial Professional focuses on giving support to key managers and
executives in business. This support is highly recognised and valued as the Secretarial Executive is undoubtedly responsible for the smooth running and success of the business.
This Information Management specialisation Diploma is ideal for those who currently work, or who hope to work, in an environment which requires them to be more involved with an organisation’s projects – for example:
- IT Projects
- Communication Projects,
- Financial Projects,
- Marketing Projects,
- HR Projects and
- Stock Projects.
College SA Certificate: Professional Secretary – Information Management: Course Structure
In order to complete the College SA Diploma: Exectuive Secretary – Information Management, students will have to complete the following Modules [Subjects]:
Certificate Level:
[This is the first module that all students have to complete once they have registered with College SA. This module is designed to introduce students to the College. In this module, you will learn more about how Distance Learning works and what the best ways are to study and to prepare for assessments]
- Business English
- MS Word Level 1
- MS Excel Level 1
- MS Outlook Level 1
- Introduction to Office Administration
- Project Management
Diploma Level:
1) Business Communication
2) MS Word Level 2
3) MS Excel Level 2
4) MS Outlook Level 2
5) Fundamentals of Office Administration
6) Project Management Professional
Course Duration
This course should take you between 22 - 28 months to complete
Entrance Requirements
- Grade 12 (or an equivalent qualification)
AND
AND
AND
- College SA Certificate – Professional Secretary: Information Management
Assessment and Award
You will be required to complete a Case Study, Activities and Assignments.
Once you have successfully completed the necessary assignments prescribed by College SA, you be awarded with the College SA Diploma: Executive Secretary – Information Management
More Detailed Programme Outcomes:
Certificate Level:
Business English
*The key principles of effective business communication
*Read and view for understanding and evaluate critically and respond to a wide range of texts.
*Written communication
*Write and present documents for a wide range of purposes and audiences using conventions and formats appropriate to diverse contexts.
*Understanding the work environment
*Putting it all together
*Use language structures and conventions appropriately and effectively
MS Word Level 1
*Create a basic document by using Microsoft Word.
*Edit documents by locating and modifying text.
*Format text/paragraphs/tables
*Add graphic elements to a document.
*Control a document's page setup and its overall appearance.
*Proof documents to make them more accurate.
MS Excel Level 1
*Explore the Microsoft® Office Excel® 2007 environment and create a basic worksheet.
*Perform calculations.
*Modify a worksheet.
*Format a worksheet.
*Print workbook contents.
*Manage large workbooks.
*Database using tools provided by Access.
MS Outlook Level 1
*Getting Started with Outlook
*Composing Messages
*Organizing Messages
*Managing Contacts
*Scheduling Appointments
*Scheduling Meetings
*Managing Tasks and Notes
Introduction to Office Administration
*Office equipment
*Creating evidence and maintaining confidentiality
*Filing systems
*Reception Duties
*Dealing with customer queries
Project Management
*Project Management Context:
• Projects
• Project Management concepts
*Project Management Framework:
• Project Stakeholders
• Organisational and socio-economic influences
• Key project management skills
*Project Management Processes:
• Project phases and life cycles
• Processes and process groups
• Project management knowledge areas
Diploma Level:
Business Communication
*The communication Process
*Barriers to communication
*Intercultural communication
*Communication in the business organisation
*Writing skills (media systems)
*Public speaking, interviewing, negotiating, telephone skills, presentation preparation and delivery.
*Summary, comprehension, précis, essay writing, telegrams & telexes, fax messages, email.
*CV, Letters, Advertisements, Press releases, reports, notices, agendas, minutes, internal memorandum.
*The interpretation and transformation of charts and diagrams into texts
*Body Language
*Customer relations
*Overcoming barriers
*Group communication
*Cross cultural communication
MS Word Level 2
*Manage lists, customize tables and charts.
*Customize formatting with styles and themes.
*Modify pictures in a document.
*Create customized graphic elements.
*Insert content using Quick Parts.
*Control text flow, use templates to automate document creation.
*Perform mail merges, use macros to automate common tasks.
MS Excel Level 2
*Calculate with advanced formulas.
*Organize worksheet and table data using various techniques.
*Create and modify charts.
*Analyze data using PivotTables and PivotCharts.
*Insert graphic objects.
*Customize and enhance workbooks and the Microsoft® Office Excel® environment.
MS Outlook Level 2
*Setting Calendar Options
*Customizing Message Options
*Tracking Work Activities Using the Journal
*Managing Tasks
*Sharing Folder Information
*Customizing the Outlook Environment
*Locating Outlook Items
*Working with Public Folders
Fundamentals of Office Administration
*Describe the management functions in running a successful business
*Demonstrate an understanding of the administrative systems, policies and procedures required in an organisation
*Receive, distribute and dispatch mail in accordance with defined organisational procedures
*Demonstrate an understanding of reception duties as a support service in an organisation
*Assess, establish and maintain data to ensure organised electronic and paper records for the organisation
*Manage the use of time and other resources to attain personal and/or project related-goals.
Project Management Professional
*Project Initiation
*Scope Planning
*Time Planning
*Cost and Human Resource Planning
*Quality and Communications Planning
*Risk Planning; Procurement Planning
*Project Team Acquisition and Development
*Project Work Management
*Project and Scope Monitoring and Control
*Change Monitoring and Control
*Performance Monitoring and Control
*Project Closure
*Professional and Social Responsibilities
*Case Study
What items do I get with this course?
- College SA Study Programme
- Workplace Communication Textbook
- Workplace Communication Assessment Guide
- Microsoft Outlook Level 1 (Online or Textbook)
- Microsoft Excel Level 1 (Online or Textbook)
- Business Office Administration Assessment Guide
- Introduction to Office Administration Textbook
- Introduction to Office Administration Assessment Guide
- Project Management Advanced Study Guide
- Project Management Advamced Student Manual
Is this the right course for you – QUESTIONNAIRE
Do this questionnaire to find out if this is the right qualification for you. Answer Yes or No.
- Do you have 12 months available to commit to your studies? Remember, with College SA, we offer distance learning, that means you don’t have to leave your home to study. There are no classes or seminars to attend. So, you study when it is convenient for you!
- Do you currently work in an office environment?
- Would a Executive Secretarial Certificate improve your chances of either getting a better job, or a salary increase?
- Would you like to improve your knowledge of the information management aspects of being an Executive Secretary?
- Does your current job, or ideal job, require you oversee projects?
If you answered YES to more than three of these questions, then the College SA Diploma: Executive Secretary – Information Management is the right programme of study for you. We recommend that you register for this course right away
If you did not answer YES to more than three of the questions, perhaps you should consider registering for one of our other career skills courses.
Other Career Skills Courses You May Be Interested In
- Events Management
- Business English
- Bookkeeping
- Business Management
- Tourism Management
If you are interested in one of these courses, please contact one of our Student Registrars and ask them for more information. They will be happy to help you.
College SA Diploma: Professional Secretary – Information Management – Combo’s
What are the benefits of choosing a Combo Course? Choosing a combo means you can plan all your studies in advance, and pay it with affordable monthly payments. And you get your courses at today’s prices – so you avoid all future price increases! Combo fees have significant discounts built in, so it is cheaper to register for a combo, than to register for one course now, and another later.
- College SA Diploma: Executive Secretary – Information Management PLUS College SA Certificate: Events Management
Interested? Want to find out more?
If you would like to find out more about the College SA Diploma: Executive Secretary – Information Management, please click this link that will take you to a form page. Fill in this short form and one of our friendly Student Registrars will respond to your questions and provide you with all the information you need.
|
